Bookkeeping on autopilot

From shoebox
to clean books.

Upload bank statements or connect your accounts. PilePilot reads every line, sorts it under real IRS categories, and asks you about the weird stuff in plain English. You talk. It books.

Plaid bank feeds· Cites IRS publications· Voice review· Every change logged
PilePilot · Client ledger No. 0427
Maria’s Bakery LLC Tax year 2026 · 142 lines sorted
MAR 04
SYSCO PHILADELPHIARecurring vendor, 9th purchase
Supplies $1,284.16
MAR 06
ZELLE TO R. ALVAREZ1099 candidate, tracked
Contract labor $600.00
MAR 09
SBA EIDL 73005Principal kept off the P&L
Loan $2,500.00
MAR 11
WAWA 8114“gas for the catering run” answered by voice, 4 sec
Auto & travel $42.10
Income$193,468.00
Deductions$126,530.00
Draft net profit$66,938
n.b. Every line keeps its IRS citation. That Wawa stop files under Pub 463, travel expenses.
Live from the cockpit, not a mockup of one
The method

Three moves. One sitting.

01

Drop the pile.

PDF statements, CSVs, photos of receipts, a Plaid connection. Mixed banks, mixed years, duplicates and all. Bring it ugly. The reader sorts it out.

02

Talk through the weird stuff.

It only asks about lines it can’t prove. You answer out loud or type one sentence. It learns your vendors and stops asking the next month.

03

Walk away with workpapers.

A P&L mapped to Schedule C lines, estimated taxes for the year, and a full audit trail. Self-prep, or hand it to your tax professional.

Contents

Everything in the instrument panel.

i. Books Reads statements and receipts, categorizes every line, and shows the IRS publication it leaned on. Core
ii. Pilot commands Type “all Comcast is internet” and it previews the change, then books it. Plain English, any language. AI
iii. Voice review Say “Hey Pilot” and talk to your books. Answer the open questions on a drive home. AI
iv. Tax strategies A library of 50+ strategies, QBI to S corp election, ranked by dollar impact on your actual numbers. Planning
v. Estimated taxes Q1 through Q4 safe-harbor payments computed from your real P&L. No spreadsheet, no April surprise. Planning
vi. Funding Grant and loan programs matched to your books, readiness scored, applications drafted with you. Capital
vii. Invoicing Send invoices, track what’s owed, and watch paid invoices reconcile against the bank feed. Cash in
viii. Audit trail Every change logged with a timestamp and a reason. Every total recomputed from source. Trust
ix. The Toolbox Break-even counter, job bids, GPS mileage log, tax set-aside, retirement stash, rental portfolio, what's-my-business-worth. Thirty-plus owner tools and a spreadsheet library, included. Free tools
The Funding Center

Books that go
find you money.

PilePilot reads your P&L the way a lender would. Then it searches grant and loan programs, scores how ready you are, lists exactly which documents you’re missing, and drafts the application narrative with you.

37+Programs tracked, federal to local
ScoredMatch & readiness on your real numbers
DraftedWhite-glove application packets
Matches for Maria’s BakeryLive
SBA 7(a) Small LoanWorking capital, up to $500K
Ready · 92
PA Small Business AdvantageGrant, equipment & efficiency
Ready · 88
Community Advantage LoanUnderserved markets
2 docs missing
Missing for #3: 2025 balance sheet, certificate of good standing. Both can be produced from your cockpit.
A note from the cockpit

We built PilePilot for the shoebox people. The owners who run the kitchen, drive the truck, see the clients, and let the statements stack up because the books can wait. The books can’t wait. But they can fly themselves.

Send the pile. Keep the pilot. Pile Pilot LLC · Philadelphia

Open the books.

Your first P&L is free. No credit card. Takes less than a song.

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